DXC Medical Recruitment will only collect information that is necessary for the performance of our business as a recruitment agency and none of the information collated will be used for unlawful discrimination.
As a recruitment business, it is essential that we collect personal information, which will be gathered at the point of registration with DXC Medical Recruitment. Registration may occur via email, through our website, or by phone.
Following the collection of personal information, we will:
DXC Medical Recruitment may update this policy considering future changes to privacy laws, technology and business. It is important that you check this policy regularly to ensure that you are aware of the extent of any consent, authorisation or permission you might give.
Types of information collected and held by DXC Medical Recruitment and how it is used
We collect and hold is information that is reasonably necessary for the proper performance of our functions and activities as a recruitment business. The information required will vary depending whether you are a Client, Candidate or Referee.
Sensitive information is only collected with consent and where necessary for the performance of our functions and activities as a recruitment business. Sensitive information will need to be collected where it relates to a genuine occupational requirement or an inherent requirement of the job or work being considered.
The type of information that we collect and hold covers personal and sensitive details, as necessary to assess suitability for potential placements, including but not limited to:
Information is typically used for:
The type of information that we typically collect and hold about DXC Medical Recruitment Clients is information that is necessary to help us manage the presentation and delivery of our services and includes:
Information is typically used for:
The type of information that we typically collect and hold about Referees is information that is necessary to help to make determinations about the suitability of one of our Candidates for jobs or types of work and may include:
Information typically used for:
DXC Medical Recruitment may use your personal information for the purposes of direct marketing except where you have specifically requested we don’t.
Any opinions you provide to us such as testimonials may be passed onto a third party for the purposes of creating marketing material. In these cases, we will ask your consent before passing this information onto the third party.
We provide candidates and clients the option to opt out of marketing material and upon receipt of this request their marketing preferences are updated on our systems. If you do not wish to have your personal information used for direct marketing purposes, you may contact us and request not to receive direct marketing communications.
How your personal information is collected?
The ways DXC Medical Recruitment will generally collect your personal information are likely to differ depending on whether you are a candidate, client or referee. Candidates
Personal information will be collected from you directly when you fill out and submit one of our application forms or any other information in connection with your application to us for work.
Information will also be collected electronically via our telecommunications or email systems.
Personal information is also collected when:
Personal information about you may be collected by DXC Medical Recruitment:
Personal information about you may be collected when you provide it to us:
DXC Medical Recruitment may request proof of identification from you including copies of your passport, visa and or driver’s license and will only do so to for the proper performance of our functions and activities as a recruitment business.
It is important that you understand that there are risks associated with use of the Internet and you should take all appropriate steps to protect your personal information. It is important that you:
Sometimes, we collect personal information that individuals choose to give us via online forms or by email, for example when individuals:
In order to assess your suitability for positions and to assist you to find work, we will need to collect, use and disclose personal information about you. We will conduct background checking via social network media sites, Google, regulatory and immigration sites and medical registration boards, for the purposes of assessing suitability for representation by DXC Medical Recruitment.
When you look at the DXC Medical Recruitment website, our web hosting provider makes a record of the visit and logs (in server logs) the following information for statistical purposes:
We do not identify users or their browsing activities except, in the event of an investigation, where a law enforcement agency may exercise a warrant to inspect the Internet service provider’s server logs.
Cookies are uniquely numbered identification numbers like tags which are placed on your browser. By themselves cookies do not identify you personally, but they may link back to a database record about you. If you register on our site we will then link your cookie back to your personal information details.
The website statistics for dxcmedical.com.au are generated from this usage data, as outlined above, and analytics programs such as Google Analytics are used to view and access the data.
In cases where we use cloud computing services DXC Medical Recruitment will take reasonable steps to ensure that:
Our technology systems log emails received and sent and may include voting, and read and receipt notifications to enable tracking. Our mass email technology systems also collect usage data such as receipts, bounce backs, open and click-through rates and subsequent DXC Medical website actions.
When your email address is received by us because you send us a message, the email address will only be used or disclosed for the purpose for which you have provided. It may be added to a mailing list for the purposes of communicating with your information we feel you would be interested in unless you have specifically requested not to be added to any mailing lists, or you opt-out of receiving communications.
When your call number is received by us because you phone us or send us a message, the number will only be used or disclosed as is reasonable for the proper performance of our functions and activities as a recruitment agency.
Our cloud computing system will also log any SMS messages sent to and received from your mobile phone number and will only be used or disclosed for the purpose for which you have provided it.
We use a cloud based recruiting CRM to log and record recruitment operations. This recruiting database is operated on a server that allows disclosure to cross boarder recipients only as is reasonable for the proper performance of our functions and activities as a recruitment business. The database will contain personal details and documentation you have provided to us and will only be used or disclosed for the purpose for which you have provided it.
This is used for recruitment purposes and will only be used or disclosed for the purpose for which you have provided it.
When your personal information is collected it will be held in our cloud based recruiting database, on our website and on our network drive, all of which restrict user access without the use of approved login credentials.
Financial information is held for a period of seven (7) years or at which time it will be de-identified or destroyed if it is lawful for us to do so.
Personal information will be held for a minimum of three (3) months after which we may destroy or de-identify it if it no longer serves our functions or activities as a recruitment agency.
There are some inherent risks in the use of the Internet Communications and other Technologies. See link for more information http://www.oaic.gov.au/privacy/privacy-topics/internet-communications-and-other-technologies/
We take all reasonable steps to ensure your personal information remains secure and confidential and is only used as is reasonably necessary for the proper performance of our functions and activities as a recruitment agency.
We take a range of measures to protect your personal information from misuse, interference, loss, unauthorised access, modification or disclosure, these measures include:
Personal Information that we hold about you is only disclosed for the primary and related purposes for which it was collected.
We may disclose your personal information for any of the purposes for which it is primarily held or for a related purpose where lawfully permitted.
We may disclose your personal information where we are under a legal duty to do so, including circumstances where we are under a contractual duty to disclose information.
Disclosure will usually be:
Some of your personal information is likely to be disclosed to overseas recipients. The likely countries, type of information disclosed and likely recipients are indicated, so far as is practicable, in the following table:
Country Type of Information Likely Recipients
United Kingdom Any personal or sensitive information held on our database system. An approved UK Partner agency
We take reasonable steps to ensure that terms of service with overseas recipients recognise that we are bound by obligations to protect the privacy of your personal information and that they will not do anything that would cause us to breach those obligations.
You have a right to access and correct personal information under the Australian Privacy Principles (APPs).
Subject to some exceptions that are set out in privacy law, you can gain access to the personal information that we hold about you. Important exceptions include:
If you wish to obtain access to your personal information you should contact our us at email@example.com and you may need to verify your identity.
If we refuse to give access to the personal information or to give access in the manner requested by you, we will give you a written notice that sets out:
We will take reasonable steps to ensure information we hold about you is accurate and up to date where it is practicable to do so. We also rely on you to tell us when there are changes to your personal information that we hold about you. This could be for example a change of address or employment status.
If you find that personal information that we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, you can ask us to correct it by contacting us directly.
If we have disclosed personal information about you that is inaccurate, out of date, incomplete, irrelevant or misleading, you can ask us to notify the third parties to whom we made the disclosure and we will take such steps (if any) as are reasonable in the circumstances to give that notification unless it is impracticable or unlawful to do so. In some cases, we may not agree that the information should be changed.
If we refuse to correct your personal information as requested by you, we will give you a written notice that sets out:
You may also ask us to associate a statement that the information is contested as being inaccurate, out of date, incomplete, irrelevant or misleading and we will take such steps as are reasonable to do
You have a right to complain about our handling of your personal information if you believe that we have interfered with your privacy:
If you are making a complaint about our handling of your personal information, it should first be made to us in writing.
You can make complaints about our handling of your personal information by sending an email to firstname.lastname@example.org
When we receive your complaint:
If the complaint cannot be resolved by means that we propose in our response we will suggest that you take your complaint to the Office of the Australian Information Commissioner http://www.oaic.gov.au/privacy/privacy-complaints